Info for Exhibitors and Presenters

Exhibitors and Sponsoring Exhibitors, please read everything on this entire page.

Summary of Schedule

Load-in Friday, March 21st:

Friday 3 to 5 PM: (list of makers for this time slot TBA)

Friday 5 to 7 PM:(list of makers for this time slot TBA)

Friday 7 to 9 PM:(list of makers for this time slot TBA)

Saturday, March 22nd

Saturday 8:30 to 9:30 AM: Exhibitors sign-in.

Saturday 10 AM to 5 PM: Exhibitors staff your booths and have a great time sharing your amazing work with the public!

Saturday 5 to 7 PM Happy Hour in POP! Socialize with your fellow exhibitors and presenters!

Load-out Sunday 5 to 7:30 PM.

All exhibits and exhibitors must be out by 7:30. No exceptions.

General Information on Booths (scroll to bottom for floorplans):

  • Small Booth (6’ x 8’, includes one 6-foot table, 2 chairs, and one 3-prong electrical outlet as part of the booth fee).
  • Large Booth (12’ x 8’, includes two 6-foot tables, 2 chairs, and two 3-prong electrical outlets as part of booth fee).
  • Additional power and chairs can be provided for an added fee to the Exhibitor at a rate of $10.00 per outlet and $10.00 per chair.
  • Outdoor booths may be available for Makers that have needs outside of the typical booth specifications.
  • Staffing your Booth: If you are staffing your booth by yourself, you can ask one of the event volunteers to watch your booth for you while you take a restroom break. Do not leave your booth unattended.

Maker Exhibit Fees (Two sub-types):

  • Emerging Businesses (less than 25 employees), Non-Profit and Cause or Mission Based Associations, Institutions and Organizations: Small Booths ($120), Large Booths ($175)
  • Established Businesses (more than 25 employees): Small Booths ($500), Large Booths ($750)
  • There is no fee for presentations or performances in the theater.

Please note:

  • Non-Profit and Cause or Mission Based Associations, Institutions and Organizations: If you cannot afford this fee, please continue to fill out the application, indicate you are a Non-Profit or Organization and provide details in the space indicated. We will take this into consideration while reviewing your application, we have limited scholarships and grants we can apply toward reducing or making booths free.
  • For Commercial Makers: Please indicate if you would like to sell or market products along with demonstrating what they make at their maker exhibit. If you are a company or commercial entity, we have great opportunities available—please see Sponsors.
  • Performer: Musicians and entertainers who would like to perform at Maker Faire. Performances are going to be at the JBL Theater and scheduled for approximately 50 minutes. Set lengths vary. Some performances in the past have been roaming and unscheduled, which is also okay. Please mention scheduling details in your application.
  • If you need a space, away from a JBL Theater to perform many times during the weekend, fill out the Maker Exhibit application.

Sponsors: Companies and commercial entities are welcomed as sponsors at Maker Faire. Click here for more information about Sponsorship Opportunities.

MAKER RESPONSIBILITIES AND POLICIES
We will provide a table, two chairs, and one 3-prong electrical outlet per small booth, and two tables, two chairs, and two 3-prong outlets per large booth. Please plan to bring anything else that you will require, such as extension cords/power strips and any hardware or supplies that will help you display your project. We assume that you will supply any equipment or supplies needed to make your project functional. Typical exhibit space is 6′ x 8’ for small booths and 12’ x 8’ for large booths with at least a 10′ ceiling indoors. We will make an effort to accommodate larger, more spectacular projects wherever possible.

Please make signs for your exhibit that help the attendees understand what you are making. Your booth might not have a wall behind you, so plan to make a free-standing sign or display board to help attendees understand your exhibit.

Please review the following regulations and policies:

  • Promotions: We will provide a link on our website for each Maker once payment has been received.
  • Internet connectivity: We will provide you with a WIFI password to use for essential functionality of your project. We don’t have a lot of bandwidth through EMP Museum WiFi, so please don’t stream video if it is not essential to your project. You may consider using ClearWire or another wireless service. If your project could interfere with wireless service, please let us know so we can accommodate you and your Faire neighbors.
  • Electricity: If you provide details of your power requirements, we will make certain you have this power available at your booth area. Please bring your own surge protectors and/or power strips for power distribution at your booth. On-site power requests cannot be guaranteed. Any excessive power will require approval in advance.
  • Tables and chairs: We will provide a table and two chairs for small booths, or two tables and two chairs for large booths. If you are running a workshop, please contact Caitrin Millar at Caitrin@makerfaireseattle.com to discuss your table configuration and electrical needs.
  • Badges: You will receive badges for all volunteers working your booth upon load-in. This credential will provide you access to all maker spaces and all EMP galleries for the weekend. Please do not lose or forget this badge.
  • Water: If your exhibit requires any form of water, please let us know so we can place you near a water source.
  • Maker Attendance: Doors for Makers will open at 8:30am on event days. All Makers must be present by 9:30am. Enter at the EMP Group Entry near the 5th and Harrison turn around.
  • Radio frequency: Due to the nature of the event, please let us know if you plan to use radio frequencies, and if so, at what frequency and/or frequencies, and the amount of power you are using so we can coordinate placement and usage.
  • Fire and safety or hazard issues: If your project can be considered hazardous or can present a concern for EMP Museum—especially fire safety—please be sure to notify us as soon as possible so that we can include these details in our Safety Plan. All open flames are strictly prohibited. As part of the setup process, we will need you to declare all hazardous materials in your possession as this will help to determine the best storage and overall safety precautions to take.
  • Damage liability: No drilling of holes, attaching to, or painting of the floor, or any other defacement of floors or walls. When such damage occurs, the Maker is solely responsible and is liable to the owner of the damaged property.
  • Signage: Signage and/or decorations may not be taped, nailed, tacked, stapled, or otherwise fastened to any wall, ceiling, column, stone, window, drape, or painted surface in any area inside the building or on the premise without advance permission. Your booth might not be against the wall, so you will need to use some other method to display signs, such as a tri-fold “science-fair” type display board on your table.
  • Noise and safety restrictions: Management reserves the right to restrict exhibits, displays, demonstrations, presentations, or workshops that become objectionable because of noise, method of operations, materials, safety, or any other reason.
  • Food and beverages: Food and beverages are not allowed inside EMP. Water is allowed in a clear resealable container. No food or beverage may be offered or sold as part of any exhibit, demonstration, presentation, or workshop
  • Exits: No exits, fire-fighting equipment, or emergency equipment may be blocked or obstructed under any circumstances.
  • Space consideration: Sufficient space must be provided within the booth for the comfort and safety of persons watching exhibits, demonstrations, displays, or workshops.
  • Laws: Every participant, employee, agent, or contractor connected with the use of the premises shall abide by, conform to, and comply with all the laws of the United States, the State of Washington, as well as the ordinances of the City of Seattle and all rules and regulations of the Police and Fire Departments of the City of Seattle and King County. Make no violation or breach of peace. Do not endanger or harm any person, property, or the environment, including all EMP property, including the parking lot, entrance ways, ticket booth areas, and other areas used by the Maker Faire or its employees, contractors, agents, members, or guests.

Set-up
Expect to park at least 300 meters away from the venue entrance and plan on hauling your equipment to the venue. We will work to have volunteers available to help you move your stuff and find your booth, however load-in and load-out are your responsibility. Contact us if you need to bring equipment that you can’t haul with a hand-truck or simple cart.  An extremely limited number of hand trucks will be available, so please bring your own if you have one.

You may load in on Friday in the afternoon/evening during the specific block of time provided. Load-in location will be at the Harrison Street turnaround on the North side of EMP’s building located at 5th Avenue N and Harrison Street.

Quickly unload, go park your vehicle in nearby parking lots, and then return to set up your exhibit. This allows space for your neighboring Makers to drive in and unload. All vehicles must be off the driveway by 9:00am on Saturday to open the Maker Faire. Please do not block any entrance or park in fire lanes. Please also remember to lock your vehicle and make certain to have your cellphone number listed on your Maker Agreement so we can contact you if needed.

Tear-down
Tear-down:
Tear-down begins on Sunday after 5:00pm.  All exhibits must be intact and open to the public until 5:00pm. Last year we cleared out in ninety minutes.  Exhibits must be removed by 7:30pm on Sunday.

Load-Out: Vehicles will not be allowed to line up at the dock until after 5:00pm on Sunday.

Disposal: Recycling, paper, bottles and glass, non-toxic waste, and general trash receptacles will be available. We appreciate your exhibit area being completely cleared before you leave the venue.

Theft Prevention
The potential of theft and disappearance can be greatly reduced if a few simple precautions are taken.

Do not leave purses, laptops, cellphones, or any portable items unattended at any time in your booth area.

Report any suspicious persons or theft in the building immediately to the Maker Faire Staff. We will notify Security Officers and file an incident report, if applicable.

Lock valuables in the trunk of your car where they are not visible.

If you are demonstrating a valuable piece of equipment, please do not leave it unattended at your booth.

Indemnity
Maker shall indemnify, defend, protect, and hold harmless EMP Museum and Penny U (“Co-Producers); its agents, officers, and employees (the “Indemnitees”) from any and all claims, liabilities, damages, losses, liens, and expenses of any nature whatsoever, including, without limitation, attorneys’ fees, arising out of or relating to, in whole or in part, Makers’ or any of its agents’, employees’, representatives’, subcontractors’, performance (including, but not limited to, errors, omissions, or negligent acts), under or breach of, this Agreement; provided, however, that Maker shall not be obligated to indemnify Co-Producers (i) for claims arising out of the sole negligence of Co-Producers or any party for whom Co-Producers are responsible, or (ii) for claims for cleanup of hazardous substances on the Project, unless Maker is negligent in its handling of such hazardous substances or Maker brings such hazardous substances onto the site solely for the purpose of effectuating the indemnity contained herein and not for the benefit of any third parties. Maker specifically and expressly waives immunity as an employer under the Washington Industrial Insurance Act, Title 51 RCW and all other applicable worker’s compensation laws and acknowledges that its indemnification extends to claims of its employees against EMP Museum.

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